How to Write a Polite Request for a Letter of Recommendation

When asking someone for a letter of recommendation, it's important to craft your message carefully. A well-structured request not only demonstrates your professionalism but also increases the likelihood of receiving a positive response. Here’s a guide on how to do it effectively.

**Start with a Friendly Greeting**: Begin your email with a warm greeting. For instance, addressing the person by their title and last name is respectful. You might say, 'Hi Mr. Jones' or 'Hello Dr. Smith.' This sets a friendly tone right from the start.

**Express Your Appreciation**: Let the person know that you appreciate their support and guidance. A simple line like, 'I hope you're doing well! We miss having you at AAEC' can create a connection and show that you value their presence.

**State Your Request Clearly**: Be direct about why you are reaching out. For example, 'I have an upcoming application, and I was hoping you could write me a letter of recommendation.' This clarity helps the reader understand your intention right away.

**Provide Context**: Share relevant details about your academic interests and future plans. For instance, mention that you are interested in health sciences and plan to apply to Midwestern for optometry. This context helps the person tailor the recommendation to your goals.

**Include Supporting Information**: Attach any documents that might help the person write a more informed letter. In your case, attaching files with your background information is a great idea. You could say, 'I’ve attached two files with more information about my background. Please let me know if you need any other details!'

**Invite Further Communication**: Encourage them to reach out if they need more information. This shows you are open and willing to assist them in the process.

**Close with a Friendly Note**: Wrap up your message with a friendly invitation or a thank you. For example, 'We’re having a trunk-or-treat at AAEC tomorrow from 5:30–7:30, and we’d love for you to join us if you’re available. Thank you so much for considering my request!'

By following these steps, you can create a thoughtful and effective letter of recommendation request. Remember, the key is to maintain a polite and professional tone throughout your message. Not only will this help you get the recommendation you need, but it also fosters goodwill and respect in your academic relationships.